QuickBooks Q&A

Is it possible to edit the columns in QB Desktop Bills (not invoices) - We issue Purchase Orders direct to our vendors from QB.  When we receive the Bills from our Vendors the information on their Bills is displayed in columns differently than the Purchase Order we send them.  The information is basically the same - but separated and displayed in columns differently than our Purchase Order.  I have to basically delete all of the auto-populate information that QB drops into the Bill I am creating and I have to create the Bill information from scratch based on the Bill received from the Vendor.  I want to be able to match our Bill to the same column display information as our Vendor - is this even possible?

We went from QB Desktop to QB Online and I noticed that they are accounts that are very old and have balances on them. The previous person did not close out at the end of each year and this goes back for about ten years. What steps do I need to perform to remove these outstanding balances and make the accounts inactive without messing up the current (2025) year data. Secondly, I need steps in order to close out the year end. Thank you in advance if someone can help me clean up this accounts would be greatly appreciated.   

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There are recommended fixes but they are not working.

quick books shows incorrect balance. how can i fix?

I have used the bundle for 6 years with no issues. Now it is charging me.

can I delete a state from payroll that is no longer needed?

It won't let me Take photos to add receipts it won't let me add an invoice to my customer

Not as user friendly as I wanted. Need it to be dumb downed

Some numbers have been changed for the purpose of this question: I received Direct Deposit Advice in the amount of 16k. I recorded it prior to confirming it entered the bank account. I received the payment, recorded the deposit in the amount of 16k. It was for 4 invoices. Pressed submit and deposited. Then I get another DD Advice. It's now in the amount of 8k , for two of the initial 4 invoices.  Then, I checked the bank account. Turns out, only the two invoices of the 8k was deposited. I get the attached obnoxious pop up that doesn't allow me to delete the initial deposit and change it. Is there a way to do this? The 8k of course came in 1/30/26 and it messing up my reconciliation efforts.  I am using 2023 QB Desktop Pro Plus 2023.  Thanks! 

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I have an employee that for personal reasons only worked a couple hours in a payroll.  The employee withheld the entire paycheck, however employer taxes still applied. QBO created an accounting entry for the employer taxes in Payroll: Taxes as duplicate because the Tax Payment we paid as employer already included that amount.  There is no bank feed and no register entry for the extra employer tax entry and I cannot figure out how to delete/modify it.    

I have an employee that for personal reasons only worked a couple hours in a payroll.  The employee withheld the entire paycheck, however employer taxes still applied. QBO created an accounting entry for the employer taxes in Payroll: Taxes as duplicate because the Tax Payment we paid as employer already included that amount.  There is no bank feed and no register entry for the extra employer tax entry and I cannot figure out how to delete/modify it.    

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I have created 2 case budgets, each using different accounts from the total accounts. When I choose a monthly report of revenue and expenses (actual vs budget) how do Ilink it to one of the case budgets?

have to send some old paychecks to the state; what steps should I follow to remove amounts from quickbooks desktop? 

Hello I have 2 loans that paid for merchandise,  the bank cut the check direct to the vendor.  I have entered the loans into my chart of accounts.  but when I go to put in the invoice and inventory I cannot select the loan that paid for the merchandise.   and of course the loans did not run through my checking account so I can't tag a transaction to the payment. thanks in advance 

Necesito ayuda para corregir

I need to post several State of Texas paid sales receipts for a client who has sales taxes. Where do I post thise and what is the path to get there?

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I have several US independent contractors that live and work full time overseas.  I mail their 1099-NEC to their US mailing address.  When I created 1099-NEC in QBO, it looks like the mailing address was used for the State in Box 6 and Box 1 amount was copied to Box 7.  How do I keep Box 5-7 blank?   2nd question is since I've already submitted these 1099-NEC's?  Can the correction be made in QBO.  If so, how?  If not, then what?  Thank you.

SquareSpace orders not showing up in QuickBooks Online?