QuickBooks Q&A

May's updates are all about working smarter. From AI-powered insights to automated Making Tax Digital compliance checks, QuickBooks is doing more of the heavy lifting so you don't have to. Here's everything you need to know. [PROJECT MANAGEMENT] If you manage project-based work, this one's worth knowing about. You can now create detailed project quotes that give you a clear view of anticipated margins before the work even starts. What this means for you Project-specific quotes: Build detailed quotes tied to individual projects, breaking down costs and income by product or service so you can forecast profit margins in one place Automated financial tracking: Standard costs and sales rates fill in automatically, saving you time — and you can convert quotes directly into invoices or progress bills, either by percentage or line item Real-time performance insights: As work progresses, compare actual income against your original quote to spot issues early and make informed decisions Who

Here's what's new and worth knowing in QuickBooks. From time tracking improvements to free expert onboarding, we've got a few updates to share, plus the latest on Sole Trader Plus if you missed it last month. [INVOICING] A more organised way to manage your invoices.  We've made some improvements to the invoicing experience: cleaner, more intuitive, and giving you more control. Here's a quick summary of what's changed: Managing exchange rates on foreign currency invoices: If you invoice customers in a different currency, exchange rates have moved to a more structured location. You can now choose whether a rate change applies to just one invoice or all transactions in that currency today. Send Later and Print Later: These options have moved from checkboxes to toggle switches. Easier to review before you hit send. Invoice status tracking: You can now see a clear timeline of invoice activity without leaving the invoice.  Invoice templates Template options have moved. Swit

We’re continuing to evolve the Invoicing experience to make it more intuitive, cleaner, and more organised for you to manage your business. We’ve made some improvements to simplify your invoicing and give you more control. Managing exchange rates on foreign currency invoices: If you create invoices for customers who use a different currency than your home currency, you’ll notice a small but important change in where exchange rates are managed. What’s changed? When you selected a customer who uses a different currency (for example, a customer invoiced in Euros while your home currency is GBP), the currency exchange  appeared automatically beneath the customer name. Exchange rates are still easy to manage, they’re just now located in a more structured place. After selecting your customer: Click Manage. Go to Payment options. You’ll see the Exchange rate field. Click Edit to view or update the rate (for example, GBP to Euro). When editing the exchange rate, you now have more cont

Confused about Making Tax Digital for Income Tax and what it means for you?Watch back this practical 60-minute session where we break down everything you need to know. We cover the most common questions from our community, walk you through how MTD works in QuickBooks, and show you exactly what you need to do to stay compliant.If you have any questions, drop them below.    

Making Tax Digital for Income Tax is now live and there's a lot of support built into QuickBooks to help you navigate it. We've also got updates across Payments and Payroll, plus a brand new integration for landlords. Here's your monthly roundup. [PAYMENTS] If you use QuickBooks Payments, you'll know that matching bank transactions has always been a manual job. Good news, you can now do this for you automatically, saving you a step every time a payment comes in. What this means for you Instead of manually matching each QuickBooks Payments transaction when you download your bank activity, QuickBooks will now match them for you. Less admin, more time back. Who's it for?  QuickBooks Online users who use QuickBooks Payments.  Note: this feature may not have rolled out to all accounts just yet. What you need to do: Automatic matching should switch on by default, but you can turn it on or off at any time. Learn more here. Worth knowing: not every transaction can be matched autom

What is Sole Trader Plus? Sole Trader Plus is designed for self-employed owners, single property landlords, and small businesses without employees who want a smarter, more connected way to manage their finances, all in one place. It's particularly important right now because of Making Tax Digital for Income Tax (MTD for IT). Making Tax Digital for Income Tax will require many sole traders and landlords to submit quarterly updates to HMRC instead of a single annual income tax return. See official HMRC guidance on Making Tax Digital for Income Tax. What's included in Sole Trader Plus? Here's a quick look at what you'll have access to every day: AI bank feeds — automatically imports and categorises transactions from your connected bank accounts for your review, Receipt capture — photograph receipts on mobile and QuickBooks matches them to transactions. Mileage tracking — auto-track business travel using your phone's GPS. Professional invoicing — create estimates and quotes, convert the

Getting paid should be the easiest part of running your business, not the most stressful. If you already use QuickBooks to manage your invoices and accounts, QuickBooks Payments helps you get paid faster, more securely, mobile friendly, and with less admin. Here’s everything you need to know. What Is QuickBooks Payments? QuickBooks Payments is a built-in payments solution that allows businesses to accept customers to pay you directly from your invoice. With both Pay by Bank and Pay by Card, customers can pay easily and securely. Because it’s fully integrated into QuickBooks, payments are automatically recorded and matched to the correct invoice. Ready to get paid faster? Start accepting payments with QuickBooks today. How Does QuickBooks Payments Work? It’s designed to be simple: You create and send an invoice in QuickBooks. Your customer receives the invoice with a “Pay Now” button. They choose their preferred payment method (card or bank transfer). The payment is processed

February marks the launch of Intuit Accountant Suite, a new platform designed to Manage your firm, clients, and team on one platform Alongside this major release, we’ve rolled out more  AI-powered tools, enhanced client communication features and expanded payroll capabilities. Explore what’s new below. [INTUIT ACCOUNTANT SUITE] We’re excited to introduce Intuit Accountant Suite, a powerful new platform designed to streamline firm management, client collaboration and team operations, all in one place. What this means for you: Intuit Accountant Suite is designed to simplify how your firm operates, bringing together the tools, data and intelligence you need to: New and improved design, navigation and home dashboard Manage clients, services and teams in one unified platform Role-based access controls Standardise workflows across your firm Gain deeper, AI-powered insights into client performance Scale efficiently as your firm grows Who's it for?  Accounting and bookkeeping f

January’s updates are all about making everyday tasks simpler and giving you more control over your cash flow. We’ve added new features across pension, capital lending, and practice management to help you spend less time on admin and more time running your business. [PENSION] Smart Pensions now available for Elite and Premium Payroll customers. Elite and Premium customers can now manage workplace pensions directly in QuickBooks Online Payroll using Smart Pensions. This helps businesses stay compliant with workplace pension requirements, reduces manual admin and the risk of errors, and keeps payroll and pensions connected in a single, streamlined workflow. What you need to do: Set up a workplace pension scheme in Payroll Enrol eligible employees and configure pension pay types Automatically submit pension contributions to Smart Pension Manage multiple pension filings in one place Good to know: Available to Elite and Premium Payroll customers only. Upgrade your Payroll plan. [CAPITA

  Cash flow is one of the biggest challenges a business faces,  even the most profitable ones. Late-paying customers, seasonal fluctuations, and unexpected expenses can all impact how smoothly a business runs. That’s why QuickBooks has partnered with YouLend, a revenue-based finance provider in the UK, giving eligible businesses access to flexible working capital directly through the QuickBooks platform. Below is a detailed breakdown of how it works, who it’s for, and what to consider before applying. Who are YouLend? YouLend provides revenue-based funding, sometimes referred to as a Merchant Cash Advance. Instead of a traditional loan with fixed monthly payments and interest rates, YouLend offers businesses a lump sum of capital that’s paid automatically as a percentage of daily sales. Through QuickBooks, eligible businesses can access funding amounts typically ranging from £1,000 to £1,000,000, depending on their sales performance.  How it works: Fixed Fee, Not Inte

You’ll see improvements across invoicing, payments, reporting, and performance that make QuickBooks more connected than ever. Here’s a quick look at what’s new and what’s been improved. [Platform] QuickBooks is now more connected, helping you get more done with less manual work. QuickBooks is now running on the Intuit platform, bringing improved performance, a reimagined interface, and a more seamless experience across Intuit products. You’ll start to see AI-powered agents working behind the scenes to help with everyday tasks like managing customer leads, projects and bookkeeping, reducing admin without changing how you work. There’s also a new Customer Hub, giving you one place to organise, track, and connect with customers and leads. This makes it easier to spot new opportunities, re-engage existing customers, and stay on top of your sales activity. What this means for you: Get more done in less time. Work more smoothly across Intuit products. Stay on top of customers and leads.

We're passionate about creating products that make a difference in your life. Recently, we launched our New QuickBooks Integrated Experience. Now, we’d love to hear what you think.   Why Your Feedback Matters Customer feedback is the heartbeat of our innovation. Every comment, suggestion, and critique helps us refine our products and deliver the best possible experience. By sharing your thoughts, you play a key role in shaping the future of QuickBooks products.   How You Can Help Have you tried the New QuickBooks Integrated Experience? Whether you loved it, liked it, or thought we could have done better, we want to hear from you.   ​​Leave a Comment on this thread and we'll share your feedback directly with our product teams.

Intuit AI Agents are the future of small business operations, acting as your dedicated digital teammates to help you navigate the complexities of running a business. Working continuously in the background, agents proactively identify crucial insights and carry out tasks for you. This is always done only after you have given your explicit permission. Each agent is an expert in a specific domain, making a different part of your business easier and faster to run. They can create content, strategise, plan, and execute complex business workflows, ensuring you maintain control while accelerating growth. Your Specialised AI Agents Here is how each agent steps in to simplify and automate crucial business functions: The Accounting Agent: Your Accuracy & Efficiency Partner Your Accounting Agent is designed to deliver "done for you" accounting experiences, dramatically reducing the time and effort needed to maintain complete and accurate financial records. Automation: It handles tedious wor

  QuickBooks Online now offers an integrated platform designed to streamline your financial management. This comprehensive experience provides an all-in-one view of your business' health, enhanced by artificial intelligence (AI)-driven financial insights and simplified navigation. It centralises all your essential tools and services for peak efficiency. In this guide, we'll explore key features that empower you to customise your QuickBooks Online dashboard experience and get the most out of your financial data.   You know what data you need to see the most, which is why you're in control of your dashboard. Tailor it to your needs by deciding which widgets to display and how they're arranged. This helps you focus on the information most relevant to you.   Choosing Your Widgets Think of widgets as customisable information panels that provide quick insights. To pick which ones appear on your dashboard: Find and select Add or remove widgets. This will bring up a list of av

If you're like most small business owners, you're juggling a lot. From managing your books to handling customer relationships. We know that every minute counts, which is why we're so excited to introduce our new integrated platform experience. We've made some big changes to help you find what you need faster and get more done. What's New? Optimised Navigation You'll notice some things look different, but the core tools you love are still here and better than ever. We've simplified the navigation to help you get to your most important tasks with a single click. App carousel: Your Dashboard is now a personalised toolkit. Access apps like Expenses and Sales directly from your home screen. Create actions: Need to send an invoice or record a payment? The new Create actions menu puts your most frequent transactions right at your fingertips. You can even customise it to fit your team's unique needs. Bookmarked for you: Your favourite pages are still just a hover and click away with the prom

QuickBooks Sole Trader QuickBooks Sole Trader is here! This new QuickBooks Online plan is designed to take the stress out of Self Assessment for self-employed individuals and single-property landlords. It's the all-in-one tool that helps you track income and expenses, capture receipts on the go, automatically track mileage, and provide a real-time income tax estimate. With AI-powered transaction categorisation, a simplified Chart of Accounts aligned to SA forms, and CIS support for those who are sub-contractors only, QuickBooks sole Trader makes it easy to stay in control of your business finances.   Explore QuickBooks Sole Trader New Invoicing Experience The new invoicing experience in QuickBooks is designed to help you get paid faster and offer enhanced functionality. Here's what's new: More freedom to personalise invoices, and create bespoke templates Customise quotes and invoices on the spot, no templates needed Get alerted when a customer has accepted a quote or paid an inv